Project management looks and sounds easy, but there is more to it than simply briefing your team about the project and letting them know the end goal. Issues usually arise during a project because of the lack of coordination between the members, which results in confusion and further delays. In fact, 44% of projects fail because of the lack of project objectives among managers.
Nonetheless, with proper project management, you will be able to smoothly avoid these troubles and progress through your project. When there are conflicts and delays, approaching the situation with a clear framework in mind can help you quickly resolve these issues. And so, this is one of the reasons why effective project management is considered a crucial aspect of operations. But apart from that, here are other ways to prove how project management is key to making your organization successful.
- It creates a structure for operations and solidifies your plans.
Most of the time, without a carefully planned structure, your team members are left to think on their own about how they would want to execute their assigned parts in the project. Leaving them to settle matters on their own can confuse and even spark disagreements between members. It either puts others’ success rates at risk or gets in the way of another person’s tasks.
By implementing good project management, you will have solid and structured plans for execution. Each member will know what they should be doing and how to act without getting in the way of others. Having a delegation system also gives the team a proper guide and a constant reminder of how things should be going. In case confusion develops in some activities, looking at the setup project structure can easily put things back on track.
- It allows you to follow schedules and meet deadlines.
With a structured project execution comes a clear and concise schedule. For a project to be successful, its different stages should be done within a time period. This ensures that the project can move forward and conquer the next big goal on time. Without a schedule to follow, delays can become a norm, which can also cause your project’s downfall. Your organization, especially if the project you are working on, is critical for growth and expansion.
Aside from that, schedules also enforce discipline among team members. It allows them to prioritize tasks and pushes them to be more productive and efficient to meet project deadlines.
- It reinforces quality control.
Striving to meet deadlines does not mean we are willing to sacrifice quality. Inefficient project management tends to encounter issues like this more frequently as members are often scattered, confused, and rushing, which results in poor quality of work and even substandard results.
With efficient project management in place, you can also set clear guidelines and protocols for quality control. Your members would know what exactly needs to be done to procure the best results. After each deadline, you can set a schedule for checking the progress of each member’s work and if they can deliver high-quality results. In case they fall short, then part of quality control is also providing interventions and measures for improvement.
- It cultivates a culture of teamwork and unity.
With a structured plan, strict schedules, and quality control, it will be easy for the team members to move around and work with each other in harmony. This also encourages them to brainstorm together and think of ways to make things easier for them. Who needs help or guidance about a certain matter or who has extra free time to assist other members with their task?
Proper project management eases some of the stress that members would have otherwise suffered from in chaotic and unorganized project execution. With less stress to worry about, the team’s morale is boosted, and they can encourage each other to be successful at their own assigned responsibilities.
- It opens an opportunity to maximize all available resources.
More than your time and effort, projects can also exhaust a lot of money and material resources. With poor project management, this is often overlooked, and the team spends way more than the intended budget, which is often caused by a bunch of trials and errors. However, an existing solid plan and guidelines allow the team to see and even have a bird’s eye view over the project costs, materials, and other expenditures. You can, therefore, properly allocate funds and materials and see which ones can be reused and which ones do not actually need that high of an amount.
Note that maximizing resources is about saving money and making sure that almost nothing is wasted, whether they are material things or your team members’ efforts in completing a task. This also means that you can reuse some of your resources for other future projects as well. By maximizing your resources, you are also able to achieve the best possible outcome for your project.
- It lets you and your team develop leadership skills.
Leading a project is tough but ensuring that everything goes smoothly as planned is another challenge all on its own. Sometimes during any project execution, some things wouldn’t go as planned. But having a working structure in place enables managers to learn how to delegate tasks even under pressure. This also allows them to hone their leadership skills.
And of course, this works the same for your team members as well! As they can handle their own and coordinate with others, they develop people and team skills that are important in leadership roles. For this reason, ensure that you also facilitate management training among middle managers so you can shape them to become your next batch of leaders. In the future, when it is time for them to lead a project of their own, they will have enough experience and knowledge to know how to handle a project properly.
Project management should not be taken lightly because there are many gears in the works during its execution. Your projects’ success is what drives your organization to improve and move forward. After all, project management is all about operations and execution. Some might not realize it, but it directly affects your sales or revenues and overall company growth. Remember that even a simple mistake or miscommunication along the pipeline can cost your hundred to even thousands or millions of losses.
Pearl is a content writer from Deploy Yourself who’s especially passionate about assisting Sumit in helping him coach leaders and individuals to pursue their wildest dreams and reach their highest potential. She also loves sharing leadership stories, entrepreneurship journeys, and digital marketing tips and tricks. When she’s not writing interesting blog pieces on the web, you can find her binge-watching crime stories on Netflix.