Project Management Fundamentals

Project Management Fundamentals

Project Management
A technique you may utilize to decrease a project's schedule and accelerate task completion with the addition of resources to critical path pursuits or by cutting down on project requirements. Before you begin a project, it's important to be aware of the overall aims of the undertaking, in addition to the scope, deliverables, risks, assumptions, project organization chart, etc.. Each Project has plenty of components. Complex projects are going to have a range of activities running in parallel. The project isn't over when the project targets and objectives are met. Instant access to the important information for architecture and engineering project managers to comprehend the status of their projects like budget control and where projects are regarding profitability. Second that you're seriously interested in the undertaking. Every thriving project is…
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Project Management Change vs. Risk

Project Management Change vs. Risk

FAQs
Change and Risk are similar in the sense that they both deal with uncertainty. In other words, they are both unknowns, which may or may not occur, and they can both have negative and positive impacts on a project. So how do we distinguish them? In the simplest of terms, “risks” can and usually are identified at the beginning of a project, as well as throughout the project, as soon as any potential new risks are identified. However, “change” is unanticipated and, therefore, poses its own unique set of challenges. Whereas a risk, which you identified early in the project cycle, can be addressed through some sort of strategic response (mitigation, transfer, etc.) and monitored through pre-determined triggers, a “change” will occur spontaneously and needs to be addressed as quickly…
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Risk Management is part of everyday life…

Risk Management is part of everyday life…

Risk Management
Whenever I run a project management course or workshop, I always tell people that “Risk Management” is my favorite topic. Unfortunately, I usually do not have the time to explain this clearly, since risk management is just one in a series of knowledge areas critical to any project. Also, my attachment to risk management is personal, but the courses I teach are professional in nature. So why do I find Risk Management so attractive or interesting? Because 1) risk is nothing more than “uncertainty,” which is what we need to deal with on a daily basis; and 2) risk can be an opportunity (positive) as well as a threat (negative risk.) Therefore, in any given situation, we can temper the negative with the positive and, strive for a balance. To…
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Understanding and Accessing Project Risk

Understanding and Accessing Project Risk

Training
Risk is not the enemy! In most languages, the term “risk” carries a very negative connotation. In fact, clients often tell me, whenever I bring up this topic as it relates to their organization or projects, that the term “risk” makes them anxious and they would rather avoid talking about it. However, “risk” is not the problem. Avoiding discussing risks and addressing them is what can get you in deep trouble. First of all, “risk” is just uncertainty. It can be positive uncertainties (opportunities) or negative ones (threats.) Therefore, know that when you start identifying risks, there will be some nice surprises in there. A positive risk or opportunity might be, for example, getting more work later on from a new client, if you perform well for them in the…
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Developing a Project Management Office (PMO) is in itself a Project!

Developing a Project Management Office (PMO) is in itself a Project!

Resources
One of the more exciting parts of the work I do is helping my clients expand their businesses. Whether they buy out another company, open a new office across the country or overseas, or simply increase their staff due to client needs, they recognize the benefits of developing and implementing a PMO. And this “temporary endeavor” is, of course, a project, which needs to be approached as such. However, some of my clients sometimes chuckle when I tell them we need to start with a charter, and then continue on with a project management plan. They see these tools as redundant for an internal PMO. The charter and PM Plan, they believe, is only necessary when running projects for their clients, but both of these documents are essential to be…
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How to start a Project Management Office (PMO) in your organization

How to start a Project Management Office (PMO) in your organization

FAQs
As you probably know, there are a lot of articles, white papers, and blogs about how to set up a PMO. You have probably been thinking of setting one up for months or even years, but you can’t find the time or are concerned about the cost to your organization, the resistance you might get from the board of directors and/or the staff. Sound familiar? That’s because most organizations, if not all, go through the same decision-making process. What I recommend you do first is ask yourself these simple questions: Do you feel like you keep reinventing the wheel each time you start a new project and or project/process? Do you think you have the processes, guidelines, templates, etc. needed to start and run a project, but you just don’t…
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La Gestión de Riesgo Como Parte de la Vida Cotidiana

La Gestión de Riesgo Como Parte de la Vida Cotidiana

Risk Management
Cuando imparto un curso o taller de capacitación para la gestión de proyectos, siempre explico que la gestión de riesgo es mi tema preferido. Desafortunadamente casi nunca tengo la oportunidad de abordar este tema en gran detalle, dado que la gestión de riesgo es solo una de las áreas de conocimiento esenciales para cualquier proyecto. Además, he de reconocer que mi apego a la gestión de riesgo es más bien de carácter personal y los cursos que imparto son, obviamente, de índole profesional. ¿Por qué considero el tema de la gestión de riesgo tan atractivo o interesante? Primero, porque el riesgo no es nada más que incertidumbre, por lo cual tenemos que enfrentarnos a ella cada día; segundo, porque el riesgo puede ser visto como una oportunidad (riesgo positivo) así…
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Hints for Passing the PMP Exam

Hints for Passing the PMP Exam

FAQs
How much time should I spend studying for the exam? Which books should I read in order to prepare for the exam? Do I need to memorize all the ITTOs? If these questions sound familiar it is because everyone has the same concerns regarding taking the exam. Also, there are tons of blogs and online social media groups discussing all the possible configurations for studying for the exam. However, there is such a thing as overkill when it comes to preparing for the exam. My advice, after running countless PMP Exam workshops, is to follow these steps in this order: Schedule the exam preparation process, which includes the following: Preliminary studying. See item 2 below. Dates for the PMP exam preparation workshop. Post-workshop studying timeframe. Usually, no more than 1…
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La gestión de cambio basado en las expectativas de los interesados

La gestión de cambio basado en las expectativas de los interesados

Change Management
Muchos de los riesgos se pueden identificar de antemano. En cualquier caso, los riesgos El cambio es algo parecido al cambios pueden ser negativos riesgo porque ambos son incertidumbres, pero y los. El cambio normalmente se considera como algo negativo, porque la expectativa es que afectará el presupuesto o programa de trabajo. Normalmente la gestión de cambio se plantea independientemente de la gestión de interesados. La gestión de interesados debe incorporar cuales son los “puntos candentes” del cliente y otros interesados clave. Posteriormente los procedimientos y solicitudes de cambio deben incorporar estos “puntos candentes.” Los cambios que afectarán los puntos candentes requieren atención especial y deben involucrar a los interesados afectados. En la ponencia abordaré ejemplos donde la integración de las gestiones de cambio y de interesados faltó y hubieron…
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2019 is a Great Time to become a Certified Project Manager!

2019 is a Great Time to become a Certified Project Manager!

Resources
The new PMBOK 6th edition was recently released. Therefore, the PMP, as well as CAPM exams will be revised to include updated, as well as new material. The expected changes/updates are as follows: General The front-end chapters will be revised and updated: The Inputs and Outputs will be shown on one chart, and will not include the Tools and Techniques: Tools and Techniques will be grouped as follows: For example, the Tools and Techniques for the “Collect Requirements Process” will be revised as follows: Relevant Agile, Adaptive and Iterative Practices will be included in most Knowledge Areas. Project Integration Management A new process, “Manage Project Knowledge,” will be added to the Executing Process Group. More emphasis will be placed on incorporating “lessons learned” throughout the project. “Close Procurements” will be…
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